Personal Assistant

Division: Client Administration 

Department: Office Administration 

Employment Type: Full Time Permanent 

Application Closing Date: 8 Aug 2025

McGrathNicol is a specialist Advisory and Restructuring firm trusted by blue chip clients to partner with them to devise and implement pragmatic solutions for complex business issues.

We are currently seeking an enthusiastic Personal Assistant based in our Melbourne office. This role is responsible for providing high standard support to four Partners of the firm.

What you will do

• Daily diary and email management of four Partners.
• Use of Outlook Management and CRM to update contacts, make calendar appointments, send meeting requests, archive emails, track business development and marketing initiatives.
• High-level technical support e.g. typing and formatting reports, presentations, emails, memos, letters file notes, agendas and minutes.
• High-level travel co-ordination (including flights and accommodation).
• Use of SAP to raise bills, enter invoices, following up debtors, run reports, complete monthly AMEX expenses, and complete weekly timesheets.
• Assistance in business development initiatives on behalf of Partners.
• Coordinate events, meetings, catering, and conference calls.
• Provide back up support to Office Administration Manager, Admin team and Receptionist as required.

Who you are

• Demonstrated customer service experience, preferably in a similar role.
• Highly organised individual with the ability to prioritise.
• Advanced technical skills in Microsoft Office programs including Microsoft PowerPoint, Word, Excel, and Outlook and an understanding of Sharepoint would be highly desirable.
• Experience in SAP or other accounting-based software is desired but not a requirement.
• Confident, “can do” and pro-active attitude.
• Excellent communication and presentation skills.
• Ability to deal with sensitive matters confidentially, tactfully, and diplomatically.
• Excellent attention to detail and an eye for formatting.

What we can offer

At McGrathNicol, you’ll thrive in an empowering environment where your expertise drives real impact. We offer a competitive annual bonus program, alongside exceptional training and career development opportunities. Our inclusive culture fosters growth through personalised mentorship. You’ll also benefit from comprehensive support such as 26 weeks parental leave, additional leave options, employee assistance, health and wellbeing programs, and opportunities for social and community engagement. Join us and be part of a team that values your contributions and supports your success.

Interested?

If you're ready to make a lasting impact and grow your career, apply today to join our dynamic team at McGrathNicol. For more information, please contact our national HR team at HR@mcgrathnicol.com.